Aarre Digital Corporate AI Vault

1. Platform Overview

Aarre Digital Corporate AI Vault learns all your company data that you give it access to, and brings the right information at the right time through a natural, learning conversation-based interface.

Think of it as having an intelligent assistant that has read every document, email, report, and database in your organization. When you ask a question, it understands the context, retrieves relevant information, and provides accurate answers backed by your actual company data.

The platform continuously learns from interactions, adapting to your organization's terminology, processes, and priorities. The conversation interface feels natural and intuitive - like talking to a knowledgeable colleague who always has the facts at hand.

Unlike cloud-only AI solutions, Aarre Digital Corporate AI Vault can be deployed on-premise, in the cloud, or in hybrid configurations, giving you complete control over where your data resides.

2. Business Value & Objectives

Companies often face these time-consuming tasks:

• Scattered Information: Company knowledge is distributed across emails, documents, databases, and individual minds. Finding the right information takes hours instead of seconds.
• Extended Onboarding: New employees spend weeks learning processes and discovering where information lives. This delays productivity and frustrates talented hires.
• Repetitive Inquiries: HR, Sales, and Support teams answer the same questions repeatedly, preventing them from focusing on strategic work that creates value.
• Data Security Challenges: Using public AI services exposes confidential data to third parties. Companies need AI capabilities without compromising data security.
• Technology Dependency: Traditional enterprise software creates long-term vendor dependencies. Switching providers requires expensive rewrites and migrations.

3. Architecture & Technology Stack

Aarre Digital Corporate AI Vault is built on hexagonal architecture (ports and adapters pattern), which creates a clean separation between business logic and infrastructure. This architecture ensures that core functionality remains independent of external frameworks, databases, or AI providers.

Core Architecture Layers:

• API Layer (FastAPI): REST endpoints for chat, ingestion, authentication, and administration
• Application Layer: Use case orchestrators (ingestion, retrieval, conversation management)
• Core Layer: Pure business logic with no framework dependencies - the heart of the system
• Adapter Layer: Plug-and-play implementations for external services (LLMs, databases, auth providers)

Advanced Interaction Features

The platform includes sophisticated conversation capabilities designed to create engaging, productive user experiences:

• Gamification Engine: Encourages user engagement through achievement systems and progress tracking (in development)
• Adaptive Learning: Platform learns from user interactions and continuously improves response quality (in development)
• Personalization Engine: Adapts conversation style and information presentation to individual user preferences (in development)
• Training & Onboarding: Interactive learning modules that help users master new processes and systems (in development)

Note: Advanced interaction features are currently in development. The hexagonal architecture is in place, allowing these capabilities to be activated as they reach production readiness.

4. Security & Privacy

Aarre Digital Corporate AI Vault implements bank-grade security using encryption standards deployed in financial institutions and government systems.

Security Features:

• Encryption at Rest: All sensitive data encrypted using AES-256-GCM with individual record-level encryption keys derived from master key + record ID
• Encryption in Transit: TLS 1.3 for all network communication, enforced HTTPS
• Business Unit Isolation: Multi-tenancy with strict data separation - Sales team cannot access Executive documents, enforced at database query level
• Authentication: Pluggable auth system supporting OAuth2, SAML, internal JWT, Keycloak, Google Workspace SSO
• JWT Algorithm Flexibility: Support for HS256 (symmetric), RS256 (RSA asymmetric), ES256 (ECDSA - fastest), EdDSA (post-quantum ready)
• Audit Trails: Comprehensive logging of all user actions, document access, and system events with tamper-proof timestamps
• Rate Limiting: Redis-based rate limiting prevents abuse and DDoS attacks
• Secret Management: Environment-based configuration, never hardcoded secrets, compatible with HashiCorp Vault

5. Open Source & No Vendor Lock-In

Aarre Digital Corporate AI Vault is built on the principle of technological freedom. Hexagonal architecture with plug-and-play adapters means you can swap any component without rewriting core logic.

What can you change by only adding adapters?

• LLM Provider: Switch from OpenAI GPT-4 to Anthropic Claude, Google Gemini, or self-hosted Mistral/Llama by changing configuration
• Vector Database: Migrate from ChromaDB to Pinecone, Weaviate, Qdrant, or Milvus - we implement the adapter
• Authentication: Change from OAuth2 to SAML, Keycloak, or internal JWT without touching business logic
• JWT Algorithm: Switch from HS256 to ES256 (10-20x faster) or EdDSA (post-quantum) via config change
• Storage Backend: Replace PostgreSQL with MySQL, SQL Server, or CockroachDB - we handle the adapter implementation
• Document Sources: Add SharePoint, Confluence, Notion, or custom integrations - we implement the adapters

Core Technology Stack Uses Open Standards:

• PostgreSQL, Redis, ChromaDB - All open-source with MIT/Apache licenses
• FastAPI, Python ecosystem - Massive community, no vendor control
• REST APIs - Industry standard, interoperable with any client
• JWT, OAuth2 - Open authentication standards, widely supported

6. Regulatory Compliance & Audit

Aarre Digital Corporate AI Vault is designed with GDPR compliance and enterprise audit requirements as core features, not afterthoughts.

GDPR Compliance Features:

• Right to Access: Users can request all data stored about them via API endpoints
• Right to Deletion: Complete data erasure functionality - removes user data from vector DB, PostgreSQL, and backups
• Right to Rectification: Users can update their personal information, changes propagate across all systems
• Data Portability: Export user data in machine-readable JSON format
• Consent Management: Built-in consent tracking for data processing activities
• Data Residency: On-premise deployment ensures data never leaves your jurisdiction
• Privacy by Design: Encryption, business unit isolation, and minimal data retention built into architecture

Audit & Compliance Features:

• Comprehensive Audit Logs: Every API call, document access, and user action logged with timestamp, IP, user ID
• Immutable Audit Trail: PostgreSQL audit tables with append-only design prevent tampering
• Access Control Logs: Track who accessed what documents when, with full context
• Change History: Document modification history with version control
• Regulatory Reports: Generate compliance reports for auditors (ISO 27001, SOC 2, GDPR)
• Data Retention Policies: Configurable retention periods with automatic purging of old data

7. Company Transformation Opportunity

Deploying Aarre Digital Corporate AI Vault represents more than adding new technology - it's an opportunity to transform your organization holistically into an AI-assisted, and ultimately AI-driven, high-performing operational enterprise.

The journey begins with AI assistance: helping employees find information faster, answering routine questions, and surfacing insights from historical data. As your organization gains experience and trust in AI capabilities, the transformation deepens. AI moves from assistant to partner, proactively identifying opportunities, predicting challenges, and recommending optimizations.

The ultimate vision is an AI-driven enterprise where intelligent systems handle routine operations autonomously, freeing human talent to focus on strategy, innovation, and high-value relationships. Your team transitions from information workers to decision makers, supported by AI that handles the details.

Data Quality Improvement Opportunity

The deployment phase offers an excellent opportunity to audit and improve your data quality for the AI era. During document ingestion setup, organizations typically discover:

• Which documents contain outdated or conflicting information
• Where knowledge gaps exist in the organization
• Which file formats and structures work best for AI processing
• How to organize documents for optimal retrieval accuracy
• Redundant or duplicate content that creates confusion
• Undocumented processes that exist only in employees' minds

Many customers use this phase to standardize document templates, archive obsolete information, and create clear knowledge hierarchies. This "data hygiene" work pays dividends long after deployment - better AI answers, faster search, more reliable insights, and reduced information chaos.

8. Deployment Requirements

Aarre Digital Corporate AI Vault supports multiple deployment models: cloud (Railway, AWS, Azure, GCP), on-premise, or hybrid. The system is containerized and can run on any infrastructure with Docker support.

What Companies Need for Deployment:

• Infrastructure (scales with organization size):
  • Small teams (5-20 users): 4+ CPU cores, 8GB+ RAM, 50GB SSD
  • Medium organizations (20-100 users): 8+ CPU cores, 16GB+ RAM, 100GB SSD
  • Large deployments (100+ users): 16+ CPU cores, 32GB+ RAM, 200GB+ SSD, GPU recommended for on-premise LLMs
  • Network: Static IP or domain name, HTTPS certificate (Let's Encrypt supported)
• Software Environment:
  • Python 3.11+ (3.13 recommended)
  • PostgreSQL 15+ (17 recommended for best performance)
  • Redis 7+
  • Optional: Docker & Docker Compose for containerized deployment
• API Keys:
  • OpenAI API key (for GPT models) OR locally hosted Mistral/Llama
  • Google Workspace API credentials (if ingesting from Google Drive)
  • Optional: Claude API key for enhanced capabilities
• Configuration:
  • Environment variables (.env file provided)
  • Database connection strings
  • JWT secret keys (generated during setup)
  • Business unit definitions (organizations, teams)

Deployment Timeline:

Deployment timelines vary based on your organization's data volume, complexity, customization requirements, and integration needs. Key activities include:

• Infrastructure setup and database configuration
• Document ingestion and data quality review
• Business unit configuration and access control setup
• User onboarding and training
• Prompt tuning and testing with real queries
• Production launch, monitoring setup, and optimization

We work with each customer to create a customized deployment plan that aligns with your technical environment, organizational readiness, and business objectives.